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Home Software Microsoft Office Microsoft Outlook Inviting Attendees to a Meeting

Inviting Attendees to a Meeting

You can organize meetings by using the Exchange Calendar and inviting attendees.

 

As the Sender

Outlook 2013

To invite attendees to a meeting,

  1. Click the New Meeting button.
    Inviting Attendees to a Meeting 2
  2. Add your attendees.
    • You can type the email addresses of the attendees in the To field.
    • You can click To, double-click the attendees, and click OK.
  3. Add information about your meeting to the message body.
  4. Click Send.

Outlook Web App

To invite attendees to a meeting,

  1. Enter the email addresses of the people you want to invite in the Attendees textbox.
    Inviting Attendees to a Meeting 1
  2. Add your attendees.
    • If you don’t know the email address of a person you want to invite, click on the plus sign at the far right of the Attendees box and perform a search.
    • Select the people you want to invite.
    • Click OK.
  3. Check the box labeled Request responses.
  4. Click Send.

 

As the Recipient

Outlook 2013 and Outlook Web App

Recipients to the invite will receive the invite in their inbox. To respond to the invite,

  1. open the message.
  2. Click AcceptTentative, or Decline.
  3. Click Send.
  4. Specify whether to send a response.
  5. Click OK.

The meeting then appears in attendees’ calendar.

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