Home Archive for category "For Students"

Scanning an External Drive for Viruses

Plug in the external drive. Open This PC. Right click on the drive. Click on Scan. 5. Click Close when scan is completed. 6. If virus is detected, immediately disconnect.  Under the St. Joseph Parish Acceptable Use Policy, no devices may be connected to the network if they have been found to have a virus. Print this


Creating Hyperlinks in PowerPoint

Create a hyperlink to a page or file on the Web In Normal view, select the text or the object that you want to use as a hyperlink. On the Insert tab, in the Links group, click Hyperlink. Under Link to, click Existing File or Web Page, and then click Browse the Web.  OR you


How to Access Google Apps

To access your Google Apps account, Log into the MySJY Portal. Once in the portal you will click on Google Apps icon in the upper right hand corner. You will need to log into the Google Apps.  In the email field, enter the following (if your name was John Smith): employees: enter your SJY Parish Network


Shut Down the Computer

Click the Start button. On the Start screen, click the Power button. In the drop-down list, click Shut down. Click OK. Print this entry


Moving a Window

At the top of a window is the name of that specific window. To move it, click and hold the mouse on that title. Drag the window to the desired location. Print this entry


Rename a Folder

Click on the folder you wish to rename. Position the cursor over the word File in the Toolbar, then left-click. Position your cursor over the word New, then wait for the sub-menu to appear, click on Folder. Press the DELETE key to remove the title New Folder. Type in a name for the folder such


Lock Your Computer

Do this when you wish to leave programs, documents, and windows open and running while requiring a password to use the computer. When you “lock” a computer, this means that only you or an administrator can “unlock” a computer. It requires a password and appropriate username to unlock. Hold down CTRL + ALT+ DEL. Click


Delete a File or Folder

Select the file or folder you wish to delete. Right-click on the file or folder you wish to delete. Singe-left-click on Delete. Click Yes that you are sure you want this file to go to the Recycle Bin. Print this entry


Cut a File or Folder

Singe-click on the file or folder you wish to cut. Right-click on the file or folder you wish to cut and single-left-click on Cut. For directions to paste the file or folder, click here. Print this entry


Copying Shortcuts from the (O) drive

Open This PC and the Organizations O: Drive Open the Program Shortcuts folder. Click and drag the icon(s) that you want to the Desktop. Print this entry


Copy a File or Folder

Singe-click on the file or folder you wish to copy. Right-click on the file or folder you wish to copy and single-left-click on Copy. For directions to paste the file or folder, click here. Print this entry


Change the View of a Folder

Click on the View menu. Select Thumbnails, Tiles, Icons, List, or Details. Print this entry


Access your personal (T) and shared (O) drives

To access your personal drive on the server, Go to This PC. Click on your T: drive. This will give you your personal drive that only you and administrators can access.   To access a shared drive on the server, Go to This PC. Click on your O: drive. This will give you the shared drive.


Split Screen to View Documents Side by Side

You can have Microsoft Word split your screen up so that multiple documents can be viewed on the same screen. To do this, ensure that both Word documents are open. Click the View tab on the Ribbon. Click View Side by Side. NOTE: To restore windows to their normal width, simply maximize the window by


Select Page Orientation

You can choose either portrait (vertical) or landscape (horizontal) orientation for all or part of your document. When you change the orientation, the galleries of predesigned page and cover page options also change to offer pages that have the orientation that you choose. Change the orientation of your entire document On the Page Layout tab,


Look up Words in the MS Word Dictionary

First you must make the Research button available on the Quick Access toolbar (the bar at the top of the window that contains the Save button). Go to the File tab and click Options. Click Quick Access Toolbar. In the Choose commands from: list, choose All Commands. Scroll down until you find the Research command.


Insert or Create a Table

In Microsoft Office Word 2013, you can insert a table by choosing from a selection of preformatted tables — complete with sample data — or by selecting the number of rows and columns that you want. You can insert a table into a document, or you can insert one table into another table to create


Creating Columns

Format a document with newsletter columns On the Page Layout tab, in the Page Setup group, click Columns. Click the layout that you want. NOTE: To add a vertical line between the columns, click Columns again, click More Columns, and then select the Line between check box. You can also adjust the column width and


Create a bulleted or numbered list

You can quickly add bullets or numbers to existing lines of text, or Word can automatically create lists as you type. By default, if you start a paragraph with an asterisk or a number 1., Word recognizes that you are trying to start a bulleted or numbered list. If you don’t want your text turned


Citations and Bibliographies

Managing Sources Click on References in the ribbon at the top of the screen. Click on Manage Sources. Click on New. Click the drop down arrow next Book if you want to choose another source. Fill in the fields that are showing for that source. Click on OK. Inserting an Inline Citation Click on References in the ribbon


Add Borders to Documents and Pictures

In Microsoft Office Word 2013, borders can add interest and emphasis to various parts of your document. You can add borders to pages, text, tables and table cells, graphic objects, and pictures. You can add a border to any or all sides of each page in a document, to pages in a section, to the


Logging into the MySJY Portal

Logging into the MySJY portal takes two forms. Logging in via the Gateway When you are not using a parish computer, you can access MySJY simply by going to This will bring you to the gateway. Click on the link to enter the Sharepoint Portal (Click here to enter the SharePoint Portal). You will be asked for


Changing Title of a Web Part

Open the MYSJY Parish Communication Portal. Click the down arrow next to Welcome [your name]. Click on Personalize this page. Click the down arrow next to edit on the Content Editor Web Part (or similar) that you want to change. Click on Modify My Web Part. (An orange dotted line should appear around the box.) Look


Adding Rich Text to the front of the MySJY Portal

You can add Rich Text to the front of your MySJY Portal as well as tables, images, hyperlinks, and more. Go to the top-right corner of the MySJY page. Click on your name. Choose Personalize this Page. The web parts within the page will become outlined and visible for you. Click on the yellow box in


Add an Image to the front of the MySJY Portal

You can add images stored on the World Wide Web to the front of your MySJY Portal. Go to the top-right corner of the MySJY page. Click on your name. Choose Personalize this Page. The web parts within the page will become outlined and visible for you. Click on the yellow box in either the left


What and where is the Microsoft Office Button?

What is the Office Button? The user interface has been significantly redesigned in the following 2007 Microsoft Office system programs: Word, Excel, PowerPoint, Access, and Outlook (in the composing and reading windows). The Office Button replaces the File menu. When you click the Office Button , you see the same basic commands available on the File


Spelling and Grammar Check

Click on the Review tab of the Ribbon. Click Spelling & Grammar. Print this entry


Inserting Clip Art

In the Insert tab, in the Illustrations group, click Online Pictures. In the Insert Pictures window, type your search criteria in the Bing Image Search box. In the list of results, click the image you want to add and click Insert. Print this entry


Adding Favorites to Favorites Bar

You can add favorite websites to the top of your Internet Explorer toolbar for easy access. Go to the website you wish to add to your Internet Explorer Favorites Bar. Click on the Favorites (star) button. Click on the drop-down arrow next to the Add to favorites button. Choose the Add to Favorites bar option. Print this