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Opening Grades After The Trimester Ends

Published on November 23, 2015 in MMS

To open the grades after the Trimester Ends, the dates need to be changed on the Marking Period Calendars under Gradebook and in the Skills Grade Configuration under Skills Grades. To change the Gradebook Marking Period Calendar dates: Login to the Admin Portal. Click on Gradebook > Set Marking Period Dates. Click on Edit for the Marking

 

Recalculating and Locking Grades

Login to the MMS Teacher Portal. Choose the class from the drop down menu. Click on the Gradebook > Assign Grades > Final Grade Entry or Standards Final Grade Entry. Choose the Marking Period from the drop down menu. Click Unlock All & Recalculate. Change the needed grades. When finished, click Lock All Grades. Print

 

Showing Percentages

Login to the MMS Teacher Portal. Choose the class from the drop down menu. Click on the Gradebook > Summary Grid. To see the percentage for individual assignments, click on the Show Percentages Print this entry

 

Printing Sharepoint Calendars

In order to print a calendar from Sharepoint, you must first make sure that the calendar is connected to your Outlook account. If it is not already connected, you can follow these steps to connect the calendar to your Outlook account. In the O:\Program Shortcuts folder, scroll down until you find Print Sharepoint Calendar. Double-click that link.

 

Connecting a Sharepoint Calendar to Outlook

Some of the SJY calendars such as the Faculty Calendar and the Presider Schedule are able to be connected to a user’s personal Outlook account. This allows users to view the calendar from the Outlook program on their computers instead of signing in to the Office 365 Portal. On the SJY Portal Page, click the

 

Setting the Active Grade Plans for Each Trimester

An Active Grade Plan needs to be assigned to each trimester in the MMS Admin Portal. Click on Skills Grades >Set Active Subject Grade Marking Periods Follow the screenshot below for the correct boxes to check: Print this entry

 

Setting Marking Period Dates

The dates for each marking period needs to be set in the MMS Admin Portal at the beginning of the year. Login to the Admin Portal for MMS. Click on Gradebook > Set Marking Period Dates. Click on the drop down for Select a Grade Plan and choose Year – Tri Mt FEX FAV Select a Marking

 

Assigning Courses to Students

In order for students to appear in the correct Teacher’s Portal, the courses need to be assigned to the students. To assign a course in MMS Generations: Click Schedules > Operations > Mass Edit Student Course Records. Under Course/Section assign the course per the following report cards: Kindergarten: Christian Values, ILA, Math, Notes, Phys. Ed,

 

Updating the Website’s Front Page Image

To update the front page image of the Parish website, you make the image in PowerPoint and then upload to the website.   Creating and Saving the Image Use a PowerPoint slide that is 6.2″ wide and 2.8″ tall. Design the image as desired. Select all of the items on the slide. Right-click on one

 

Making Calendar Events Recurring

To make a recurring event in the calendar, check Is Recurring Event under the Event Date & Times tab. Set the Recurring Intervals and the Recur options. Click Save.   To exclude certain dates from the recurrence, return to the Event Date & Times tab. In the Exclude Date field, enter the date to exclude from the recurrence. Click Save Exclude Date.

 

Adding a new Calendar Event

To add a new calendar event, open the Event Planner Admin. Click the Event Admin Menu button. Under Events, click Add New Event. Enter the needed information. Below are items typically included in a new event: Event Name (Event Details tab) Event Description (Event Details tab) Event Category (Event Categories tab) Event Location (Event Locations tab) All Day

 

Requesting a Moodle Course

Published on July 6, 2015 in Moodle LMS

Requesting a course in Moodle is how you add a new class. For Teachers Log in to Moodle. In the Navigation pane, click Courses. Click the Request a course button. In the Course full name field, enter the name of your class. If the class is for just one homeroom, the name will be the homeroom number followed by the

 

Configuring Outlook 2013 to Office 365

When you open Microsoft Outlook 2013 for the first time, Outlook needs to create your profile and connect to Microsoft Office 365. Below are the steps needed to properly configure your Outlook profile. Open Microsoft Outlook 2013. The Welcome to Microsoft Outlook wizard will appear. Click Next at the wizard. Click Yes to let Outlook connect to an

 

Generate a Student Attendance Listing

In MMS Generations, you can print attendance listings for each student. To do this, log into MMS Generations. Under Attendance, click Print Attendance Student Record Listing. Select the range for which you want attendance. For the entire school year, set the Starting date as the first day of school and the Ending date as the last day of school.

 

Computing Term & Semester Averages

In order for the Final Grade to appear on the Grade Report, the School Office must use MMS Generations to compute term and semester averages. To do this, log into MMS Generations. Go to Grades > Operations > Compute Term & Semester Averages. On the right-hand side, click Recall Settings. A message should notify you that the SJY Save Settings

 

Modifying Final Grades on the Grade Report

Published on June 5, 2015 in MMS Gradebook

In order for the Final Grade on the Grade Report to appear, the School Office must compute the term & semester averages in MMS Generations. Once that task is complete, core subject teachers should review their final grades in the Grade Report, specifically looking for final grades with asterisks following them when there should not be. To modify

 

Installing Software from the Office365 Portal

Published on June 1, 2015 in Office 365

As part of the Microsoft Office 365 subscription, all end-users may receive a free copies of Microsoft Office 2013 for as long as their user remains active. This means that users may download the following products on their personal devices: Microsoft Word Microsoft Excel Microsoft PowerPoint Microsoft Publisher Microsoft Outlook Microsoft OneNote Microsoft Access Microsoft InfoPath Microsoft

 

View a Report of Student Standard Grades

Published on April 24, 2015 in MMS Gradebook

Teachers can run a report to display students standard grades. To view this report, select the desired grade. select Grade Book > Grade Book Reports > Student Progress Report with Standards. Choose the desired Marking Period. Ensure that Standards marking period average and Standards assignment scores are checked. (All other items can be unchecked to make the report easier to

 

Recalculating Grades in Teacher Portal

Published on April 24, 2015 in MMS Gradebook

If grades are not appearing in a report or are appearing incorrectly, teachers can recalculate their grades in an attempt to rectify the problem. To do this, select the class in which recalculating is desired. Click Gradebook > Assign Grades > Standards Final Grade Entry. Select the Marking Period in which recalculating is desired. Choose the standard in which recalculating is

 

Assigning Grade Cards

In order to print Diocesan grade reports or St. Joseph School custom progress reports, the desired report (“Report Card”) must be assigned to each student. To assign a Report Card in MMS Generations, click Skills-Based Grade Reporting Jobs > Operations > Assign Report Card Name. Select the Report Card to assign. Then click Student Range. Select all

 

Logging into the One Call Now Self-Update Portal

Published on March 3, 2015 in One Call Now

You can view and update your contact information for One Call Now. This is done one time via the One Call Now Self-Update Portal using an email address that is already registered with St. Joseph School.   If you have never signed into the Self-Update Portal, please see this article to set up your account profile.   To

 

Editing a Phone Number or Email to your One Call Now Account Profile

Published on March 3, 2015 in One Call Now

You can edit phone numbers and email addresses to your One Call Now account profile. Please note that these additions will not take effect until the School Office approves the changes.   Editing a Phone Number To edit a phone number, log into the Self-Update Portal. Click the Edit icon next to the phone number you wish to edit. The Edit Phone window will appear. Make your

 

Add a Phone Number or Email to your One Call Now Account Profile

Published on March 3, 2015 in One Call Now

You can add additional phone numbers and email addresses to your One Call Now account profile. Please note that these additions will not take effect until the School Office approves the changes.   Adding a Phone Number To add a phone number, log into the Self-Update Portal. Click Add near the bottom of the screen. The Add Phone or Email window will appear. Choose

 

Sign up for the One Call Now Self-Update Portal

Published on March 3, 2015 in One Call Now

In order to view and update your contact information for One Call Now, contacts need to set up their account profile. This is done one time via the One Call Now Self-Update Portal using an email address that is already registered with St. Joseph School. To set up your account profile in the One Call Now Self-Update

 

Composing Messages in a New Window

Published on March 2, 2015 in Outlook Web App

To compose a message in a separate window, Begin creating a new message, replying to a message, or forwarding a message. Click the Open in a separate window icon (two windows) on the right side of the screen. Continue typing as usual and send the email. To automatically compose every new message in a separate

 

Turning off Conversation View

Published on March 2, 2015 in Outlook Web App

In your Inbox, click Filter. In the menu that appears, go to Show as > Messages. Print this entry

 

Accessing your Parish Email from Outlook Web App

Published on March 2, 2015 in Outlook Web App

To access your email via the Outlook Web App, click the Outlook Web App icon on the top of the MySJY Portal. Enter your St. Joseph Parish email address. Enter your St. Joseph Parish network account password. Click Sign in. Print this entry

 

Accessing Your Calendar in Outlook Web App

Click on the app launcher (blue square in the top-left corner of the screen). Click Calendar. Print this entry

 

Manually Assigning Content to a Student

If you receive a new student in your class, you will need to assign your content to them. To do this, log into your McGraw-Hill ConnectED account. Under the student edition click Assign Content. Select the content you wish to assign. Then click Next. Select the student(s) to whom you are assigning the content. Click Assign. Print this entry

 

Grades do not appear or are inaccurate on Grade or Progress Reports

When printing Grade or Progress Reports, standards grades or overall grades may not appear accurately or appear at all. Should this occur, it may be necessary to do a Data Integrity check.   Perform a Data Integrity check in MMS Generations To perform a Data Integrity check in MMS Generations, go to Admin > Data

 

Adding Contacts to Subgroups

One Call Now imports contact information from MMS. Most groups should be formed from within MMS fields and categories. A lot of the data in One Call Now is overwritten with MMS data on a nightly basis, so it is best to make all changes within MMS.   However, if it is necessary to add

 

Contact Opt-in for Text Messaging

Even if a contact has a cell phone number entered into MMS and One Call Now, contacts must “opt-in” to receive text messages.   Opt-In In order to opt-in, contacts should text Alert to 22300. They will then receive a message that says, “Thanks! Alerts will be send from One Call Now when available.”  

 

Sending a Message via Phone

By calling One Call Now, you can send a message over the phone. It will then be delivered as a phone message. To send a text message, phone message, and/or email in one message, access the web interface. To send a message, call 1-877-698-3261. Press # followed by your Group ID and PIN number to

 

Sending a Message via the Web Interface

Through the web interface, One Call Now allows group leaders to send text messages, emails, and phone calls. This article will talk you through how to send one message using all three methods. You can choose which method you wish to use or you can use all three.   To send a message, click Messaging

 

Logging into One Call Now

To log into the web interface of One Call Now, navigate to www.onecallnow.com and click Log In at the top-right. You can also navigate directly to http://secure.onecallnow.com. Enter your Group ID and your Password. Click Login. Print this entry

 

Transfer Attendance Summary Totals

After the close of the trimester, it is necessary to “finalize” the attendance totals for the year and the trimester. This only needs to be done once after the trimester closes since all attendance records/entries would already be entered.   Transfer Attendance Summary Totals for the Year In the Staff Portal, go to Attendance > Transfer

 

Entering the Conference Date

The Conference Date is entered by the Homeroom Teacher AFTER the conference has taken place under the Notes grade. This is done by Kindergarten, Primary, and Intermediate grades. To enter a Conference Date, select the Notes class. Click Skills Grades > View/Enter Skills Grades > by Skill – Grid. (You can choose one of the

 

Completing Grade Reports

This article explains the process of entering marks and printing Grade Reports for trimester evaluation. It is divided into Kindergarten, Primary Grades (grades 1, 2, and 3) and Intermediate Grades (grades 4, 5, and 6). You should follow the steps for your particular grade. Specials grades appear on Intermediate Grade Reports. Pre-School DOES NOT have to complete a Grade Report. If

 

Run a Ready-Made Report in MMS Generations

You can run an already-made report in MMS. In MMS Generations, click School > School Management Reports > Precision Report Writer (Design Mode). Click OK to the MMS Previous Report Writer splash screen. Choose the school year(s) from which the data will be filtered. Typically, this is the current school year. Click OK. Click the St. Joseph, York

 

Exporting Data from MMS Generations

You can export data from MMS into an Excel spreadsheet for further manipulation or used in a mail merge. In MMS Generations, click School > School Management Reports > Precision Report Writer (Design Mode). Click OK to the MMS Previous Report Writer splash screen. Choose the school year(s) from which the data will be filtered. Typically, this is

 

Printing Progress Reports and Grade Reports

Any teacher that enters grades for a particular class can print a Progress Report or Grade Report. In addition, teachers can print an entire class’s Progress Reports or Grade Reports. All of the Progress Reports and Grade Reports are first saved as PDF documents; allowing teachers to view the final Progress Report or Grade Report.

 

Entering Homeroom Teacher Comments

These Homeroom Teacher comments are written by the Homeroom Teacher under the Notes grade. This is done by Kindergarten, Primary, and Intermediate grades. There is no limit to how long comments can be. To enter comments, select the Notes class. Click Skills Grades > View/Enter Skills Grades > by Skill – Grid. (You can choose one

 

Entering Skills Grades

Skills grades are grades that are not calculated. Teachers manually enter marks for these subjects based on summative assessments by entering skills grades. Skills grades use E, P, I, or N marks.   When are Skills Grades used? For grades K, 1, 2, and 3, Skills Grades are used for both Progress Reports (mid-term) and

 

Completing Progress Reports

This article explains the process of entering marks and printing Progress Reports for mid-term evaluation. It is divided into Primary Grades (grades K, 1, 2, and 3) and Intermediate Grades (grades 4, 5, and 6). You should follow the steps for your particular grade. Specials and Pre-School DO NOT have to complete Progress Reports. If

 

Add New Content to your ConnectED account

To add Teacher and Student Edition books, click Redeem Master Code. Enter the Master Code for either the Student or Teacher Edition. Click Next. Confirm that the Edition you entered is the one you will be adding. Then click Add Content. A final page will verify that you have added your new content. Click OK.

 

Creating your McGraw-Hill User

To create your teacher account for McGraw-Hill ConnectED, go to http://connected.mcgraw-hill.com. Click Create a New Account. Under the Teachers section, click Register. Enter your contact information including the Master Code. Click Next. Enter the School’s zip code (17402) and click Search. Locate ST. JOSEPH SCHOOL and left-click on it. Click Register. You will get a confirmation

 

Removing Students from your Course

Published on August 28, 2014 in Moodle LMS

To manually un-enroll a student(s), under Course Administration, expand Users and click Enrolled users. Locate the student you wish to enroll and click the Un-enroll button: To confirm the student’s un-enrollment, click Continue. Repeat STEPS 2 and 3 as needed for all of your students. Print this entry

 

Adding Students to your Course

Published on August 28, 2014 in Moodle LMS

Once you have a Moodle course created, you need to enroll your students into the course. While there are several ways to do this, this article covers manual enrollment and self-enrollment. It is possible to have multiple enrollment methods applied to the same course. NOTE: Enrollment methods are designed for those with St. Joseph Parish

 

Adding a New Title

To add a new title to the Catalog, click the Catalog tab and then choose Add Title on the left. Choose the type of title (such as Books) and choose how to find the title (such as ISBN). Enter the search criteria (such as ISBN number) and click Go! or, if searching by ISBN number, use

 

Printing Patron Barcodes

To print patron bar codes on either labels or on one or two pages, click the Reports tab and then click the Patron Reports section. Under the Labels/Cards header, click Barcode Labels. Set the following criteria (suggested): Select by: homeroom Sorted by: Patron Name Choose the homeroom(s) you wish to print. Limit to Patron Types

 

Check in a Title

When a title is returned, it can be checked in. To do this, click the Circulation Tab. Click Check In on the left-hand side. Scan the title(s) that is being checked in. Print this entry

 

Check out a Title

To check out a title and assign the check-out to a patron, click the Circulation Tab. Click Check Out on the left-hand side. Scan the patron who is checking out the title(s). Scan the title(s) that are being checked out. Print this entry

 

Assigning Attendance Entry/Withdraw Dates

Published on August 13, 2014 in MMS

When a student is added to enrollment or leaves the school, it is important to update the Attendance Entry/Reentry/Withdraw status. Adding an Entry/Reentry date and code enrolls the student in the school on that date. Adding a Withdraw date and code will remove the student from the school’s classes.   Adding an Entry or Reentry

 

Activate or Inactivate Students

Published on August 4, 2014 in MMS

Students are considered Active and available for inclusion in MMS reports and operations by default. Inactivating a student will remove him or her from the reports and operations of MMS. In order to set the status of a student from active to inactive or inactive to active, you must log into MMS Generations. Once logged

 

Deleting Assignments

Published on August 2, 2014 in MMS Gradebook

Click on Gradebook > Assignment Click the Delete Button next to the desired assignment. Click Delete Assignment A message will appear.  Click OK Print this entry

 

Grading Assignments

Published on August 2, 2014 in MMS Gradebook

Click on Gradebook > Assignment Click the Grade button in the grid that corresponds with the desired assignment. A new window will open. In the Points Scored column, click on the box for the desired student and enter their grade. You can also right click in the same box and a pop up menu will

 

Add An Assignment

Published on August 2, 2014 in MMS Gradebook

Click on Gradebook > Assignment Click on Add Assignment A new window will open.  At the top ofhte window you can check if the assignment is Required (RE) or Extra Credit (EC) and whether it is a Summative or Formative assignment.   In the same window, type in the name, description, date assigned, date due and

 

Setting Up Categories

Published on August 2, 2014 in MMS Gradebook

Click on Gradebook > Gradebook Setup > Set Up Categories (this course only) OR Set Up Categories (multiple courses) Type TP in Category Code. Type Total Points in Category Name. Click on the checkboxes for all of the marking periods and the courses. Click Add Category and a message stating that the category was successfully added will appear.

 

Set Averaging Method

Published on July 28, 2014 in MMS Gradebook

Click on Gradebook > Gradebook Setup > Set Averaging Method Click on the drop down next to “Select Marking Period Average Method” Chose either: By total points (non weighted)OR By average of weighted category averages (weighted)   Print this entry

 

Viewing Attendance Codes, Descriptions and Notes

Published on July 24, 2014 in MMS Attendance

Teachers can view more detailed attendance information about each student by accessing the Daily Attendance Bulletin. To do this, choose Homeroom from the drop down list next to Class. Click on Attendance > View > Daily Attendance Bulletin. Make sure that the date is set correctly and then click on Print.   Sample Daily Attendance

 

Viewing Student Biographical Profile

Published on July 24, 2014 in MMS Attendance

Teachers can view biographical and contact information. To do this, choose Homeroom from the drop down list next to Class . Click on Attendance > View > Student Biographical Profile. Click on View next to the student whose information you want to see.   Sample Biographical Student Profile Print this entry

 

Remove an Absent Mark from a Student

Published on July 24, 2014 in MMS Attendance

To amend an attendance mark from a student, choose Homeroom from the drop down list next to Class Click on Attendance > Enter Attendance by List Click the Plus sign before the student’s name to take the Absent code off. (The Plus sign is like an on/off switch.)   Print this entry

 

Mark a Whole Class as Present

Published on July 24, 2014 in MMS Attendance

If all students are present in a particular homeroom, a teacher can mark a whole class as present. Choose Homeroom from the drop down list next to Class Click on Attendance > Enter Attendance by List Click on the All Present button to the right.   Print this entry

 

Marking a Student Absent

Published on July 24, 2014 in MMS Attendance

To enter attendance for a homeroom, choose Homeroom from the drop down list next to Class. Click Attendance > Enter Attendance by List. A list of students in your Homeroom should appear.  The information is organized by: Code, Name, ID #, YOG (Year of Graduation) and HR. Take attendance. To mark a student absent, click the Assign

 

Mass-Assigning Attendance

Published on July 9, 2014 in MMS

You can perform a process that sets the same attendance code for a large group of students.   In the Staff Portal To mass-assign an attendance code for a large group of students, click Attendance and click Mass-Assign Attendance. Set parameters for the first step, Set Up Daily Attendance. Select the starting/ending date range to which the attendance will be applied.

 

Saving and Opening Saved Settings\Reports

Published on July 9, 2014 in MMS

In some sections of MMS, you can set up parameters, ranges, and other settings and save them for future use.   In the Staff Portal To save settings, set your desired parameters, ranges, and settings. Click Save Settings. Click Add Item. Provide a Name for the report. Click Save. Click Save Settings. Click Close. To recall previously saved settings, click Recall Settings. Select

 

Creating Student Reports

Published on July 9, 2014 in MMS

You can create student reports of biographical information that can be printed or exported for other uses.   In the Staff Portal Creating Student Biographical Information Reports Click Students and click List by Field Report. Set the desired parameters. Use the Limit by biographical field values (optional) to limit the number of students in the report to a certain

 

Viewing Student Biographical Information

Published on July 9, 2014 in MMS

You can view student biographical information as read-only through the Parent Portal. View that article here. Print this entry

 

Viewing the Parent Portal as Office Staff

Published on July 9, 2014 in MMS

In the Staff Portal, you can view read-only biographical information for each student by using the Parent View. To view student biographical information, click Parent View and click Student Search. Enter the last name of the desired student and click Search by Last Name. Click view Contacts next to the desired student. The Student Profile will appear. Print this entry

 

Running Attendance Reports

Published on July 9, 2014 in MMS

From the Staff Portal View all Attendance Marks To view all attendance marks for a particular day, click Attendance and click Daily Attendance Entry. Click Print Bulletin. View Teacher Attendance Taken To view which teachers have and/or have not taken attendance, click Attendance and click Teacher’s Online Status Report. Set the desired parameters. Click Print. Print this entry

 

Taking Daily Attendance for Office Staff

Published on July 9, 2014 in MMS

In the Staff Portal Individual Code Marking To mark an individual student’s attendance, click Attendance and Daily Attendance Entry. Under Code #1, choose the correct attendance code. Mass Attendance with Same Code To mark students’ attendance with the same code, click Attendance and Daily Attendance Entry. Choose the attendance code from the drop-down. Click the Add button () next to the desired students.  

 

Editing the School Calendar

Published on July 9, 2014 in MMS

Staff Portal To add, remove, or modify a student school day, Click Attendance and click Edit Calendars. Click the Edit button () to edit the calendar you with to modify. Click the Edit Calendar Day button () on the particular calendar day you with to add, modify, or delete. Adjust the following: # of units – how many school days this day counts

 

Printing FOCCUS Inventory

Once the couple has completed the FOCCUS inventory session, the facilitator can access the completed survey. From the MySJY Portal, click on FOCCUS Marriage Prep. Click Account Login. Enter your email address and password and click Login. Scroll toward the bottom of the screen to Recent Inventory Session. Locate the couple whose survey you wish

 

Print Student Password Cards for Simple Signon

Log into your McGraw-Hill ConnectED account. Click on the teacher edition title. Click Manage and Assign at the top. Click the Class Details tab. Print the password. If you wish to print an individual student’s password, click View Password, then click Print Password Card. If you wish to print the entire class, click Print Passwords.

 

Assigning Students to your Class

Log into your McGraw-Hill ConnectED account. Click on the teacher edition title. Click Manage and Assign at the top. Click the Class Details tab. Click + Students. Search for your students. It is suggested to change the Select Grade Level to the grade level that you teach. Click Search. Check the box next to each

 

Creating a Class

Log into your McGraw-Hill ConnectED account. Click on the teacher edition title. Click Manage and Assign at the top. Click the Class Details tab. Click Create Class. Complete the class information. Create a class name (following the naming convention [Homeroom Class], for example, 7A Class). Select the grade level. For grades K through 3, check

 

Purchasing Inventory Sessions

From the MySJY Portal, click on FOCCUS Marriage Prep. Click Account Login. Enter your email address and password and click Login. On the left hand side, click Inventory Session Management. On the left-hand side under Actions, click Purchase Inventory Session Credit. Choose the amount of inventory sessions you wish to purchase. (1 inventory session is

 

Configuring Inventory Session for Engaged Couples

These directions are for FOCCUS Facilitators to create a survey for an engaged couple. Before you create a survey, you must have purchased at least one inventory session. See this KB article to purchase inventory sessions. From the MySJY Portal, click on FOCCUS Marriage Prep. Click Account Login. Enter your email address and password and

 

Printing Reading A-Z Books

Published on February 4, 2014 in Reading A-Z

To Print a book from Reading A-Z Choose the book you would like to print. Click on Double-Sided Book. When the book opens, click on File.  Then click on Print. In the print box choose one of the following printers: School Faculty Room Copier School Office Copier  Choose the following settings:A.Pages to Print – All

 

Automatic messages

Automatic messages are the messages sent when a user subscribes, unsubscribes, is reminded, or is removed from the list. To edit the automatic messages Log into the Sympa web interface Go to the side of the page, find the list you would like to view, and click Admin. From the Admin page, click on the

 

Checking the archive

Log into the Sympa web interface. Go to the side of the page, find the list you would like to view and click Admin. From the admin page go to the side of the page again and click on Archive. From the archives you can see all messages that were sent and received. To view

 

Unsubscribing from a list

From your email, Create a new message. Address the message to sympa@list.sjy.org. In the subject, type unsubscribe followed by the name of the list to which you wish to unsubscribe. Leave the body of the message blank. EXAMPLE: unsubscribe [LIST EMAIL] EXAMPLE: unsubscribe demo@list.sjy.org Print this entry

 

Distributing a Message

When a non-subscriber sends a message to the listserv, it is not sent to all subscribers until it is approved by a list owner.  If this occurs the list owner receives and email that looks like this: One new message for list demo from [non-subscriber’s email] arrived. 1 messages are awaiting moderation. To view the

 

How to check and manage bounce-backs (“bad addresses”)

A “bounce” email is an email message that was not delivered to its recipient properly, and was then returned to the original sender. This typically happens when an email address or domain name doesn’t exist, or the email inbox of the recipient was full or offline. If a subscriber on your list bounces you should

 

Subscribing to a list

From your email, Create a new message. Address the message to sympa@list.sjy.org. In the subject, type subscribe followed by the name of the list to which you wish to subscribe and your name. Leave the body of the message blank. EXAMPLE: subscribe [LIST EMAIL] [YOUR NAME] EXAMPLE: subscribe demo@list.sjy.org John Smith Send the message. You

 

Changing password for the first time

When logging in to the web interface for the first time, Sympa requires the listowner to change his or her password.   To do this, navigate to http://list.sjy.org/wws. At the top-left hand corner of the screen, click First login? Enter the email address that is registered with the ListServ (you should have received an email with

 

Downloading from MyFiles

To download files from the T:, O:, or Multimedia folders using MyFiles, Log into the MySJY Portal and click MyFiles. Sign in using your SJY credentials and scroll toward the bottom of the MyFiles page. Navigate to the desired file using the folder structure on the left and the folders’ contents on the right. Right-click on selected file and

 

Uploading to Myfiles

To upload files to the T:, O:, or Multimedia folders using MyFiles, Log into the MySJY Portal and click MyFiles. Sign in using your SJY credentials and scroll toward the bottom of the MyFiles page. Navigate to the location you would like to upload your file (somewhere on the T:, O:, or Multimedia folders). Click Upload. A window will appear and you

 

Configure a personal device to access Parish Email

This content is protected due to its sensitive nature.

However, if you are an employee or a volunteer with a St. Joseph Parish
network account, you can probably access the information. First, you need to
sign in. Look on the bottom-right corner of this screen. You'll see a Login
window requesting a username and password. Please enter your St. Joseph Parish
network account username and password and click Login. Then
navigate back to this article.

 

Add, Remove, and Modify Subscribers

Add Subscribers To add subscribers to Sympa, access the SJY ListServ Service and log in. On the left-hand side, click admin next to the list to which you wish to add subscribers. Click the Manage Subscribers tab. Click Multiple add. In the textbox, add the subscriber(s)’s email and name using the format of [EMAIL] [NAME]. For example, jsmith@sjy.org John Smith. Click Add

 

Merge Variables

As a sender of a listserv, you can insert variables to personalize each message as it is received by the recipient. This is similar to a “mail merge” concept.   Sympa Variables In Sympa, the following message customizations can be used: [% listname %] – the listname [% user.email %] – the recipient’s email [% user.gecos %]

 

Reset a Moodle Course

Published on August 19, 2013 in Moodle LMS

Resetting a course allows you to empty a course of user data, while retaining the activities and other settings. Please be warned when choosing items you will delete your chosen user data from this course forever!   To reset a course, log into Moodle and access the course you wish to reset. On the left-hand

 

Setting Your Calendar Work Week

Setting your official working hours and days assists Outlook/Outlook Web App to easily schedule appointments that fit everyone’s schedules.   Outlook 2013 To set your work week in Outlook 2013, Go to the File tab and click Options. Click Calendar. Check your typical “work hours”. Check what days are your “work days”. Set your preferred first day of the

 

Inviting Attendees to a Meeting

You can organize meetings by using the Exchange Calendar and inviting attendees.   As the Sender Outlook 2013 To invite attendees to a meeting, Click the New Meeting button. Add your attendees. You can type the email addresses of the attendees in the To field. You can click To, double-click the attendees, and click OK. Add information about your

 

Creating a Recurring Appointment

You can create recurring Calendar appointments, meetings, and events on a given frequency so that you do not have to constantly create the same appointment over and over again.   Outlook 2013 To create a recurring appointment, Go to the Calendar section of Outlook and click New Appointment. Enter the appointment information. In the Options pane, click Recurrence. On

 

Request a Receipt

Outlook 2013 To request a receipt from the recipient, While composing a message, click the Options tab. Check the box(es) for the kind of receipt you would like. Compose email as usual. Send email.   Outlook Web App To request a receipt from the recipient, While composing a message, click the Options button (three horizontal dots) and select

 

Enabling Bcc (Blind Carbon Copy)

In Outlook 2013 While composing a message, Click the Options tab. Click the Bcc button. In Outlook Web App While composing a message, Click the Bcc button on the far side of the To field. Print this entry

 

Create Documents in Google Apps

Published on February 13, 2013 in Google Docs

Log in to Google Apps. Click on the Apps button and select Drive. Click on the red New button.  You should see a drop down list Click on your choice of document. Print this entry

 

Delete Multiple Items within a Folder

While you can empty your Deleted Items with one command, deleting files in other folders requires more manual work. You need to select the items to delete them. You can select a group of consecutive items or items sporadically throughout the folder.   Delete a Group of Consecutive Items To delete a group of consecutive items within one folder,

 

Empty Deleted Items Folder

When you delete an item, it is automatically placed in the Deleted Items folder so that, if you deleted that file by mistake, you can retrieve it again. Typically, the items remain in the Deleted Items folder until you permanently delete the items or empty the Deleted Items folder. Microsoft Outlook 2013 Client To empty the Deleted Items folder,

 

Checking Your Mailbox Size

Checking your Exchange mailbox size can assist you in remaining within your space quota.   Using Microsoft Outlook 2013 client Right-click on your mailbox. This is at the very top of the folder tree on the left. For example, John Smith’s mailbox would say, Mailbox – Smith, John. Choose Data File Properties. The Outlook Today

 

How to Access Google Apps

To access your Google Apps account, Log into the MySJY Portal. Once in the portal you will click on Google Apps icon in the upper right hand corner. You will need to log into the Google Apps.  In the email field, enter the following (if your name was John Smith): employees: enter your SJY Parish Network

 

Viewing Grades as a School Administrator

Published on January 4, 2013 in Classroll

As an administrator, you can view gradebooks  within Classroll. Viewing Grades To view grades within a particular grade book, under the Class Search section, set the following parameters: Class ID: (blank) Teacher ID: (blank) Period: All Class Status: All Sites Order By: Teacher Request Type: Class List Assignment Types: All   Click Class Search. A new window will appear.

 

Log into Citrix

Published on January 3, 2013 in Citrix

Log In To access the Diocesan Citrix interface, access the MySJY Portal. Click the Citrix icon at the top-right corner of the screen. This will take you to the Citrix login screen: Enter your Diocesan username and password. Click Log on. Once  logged in, you will see all of the applications/services available to you. Click on

 

Sharing a Google Doc

Step-by-step instructions for how to share something from your Google Drive with another person. In Google Drive, you can share one or more of your files with people by sending them a link to your file or sharing the file with an individual’s email address or a mailing list. Sharing a file with an email

 

Student formally with marks now have NA

Published on November 9, 2012 in Classroll

The issue stems from a clerical error occuring in the School Office in which the Student ID numbers were changed in PDS. Then, when PDS syncs with Classroll, Classroll creates an entirely new student (in most Student Info programs, the Student ID number is the identifier for a student because anything else about the student

 

Adding Profile Picture

Published on November 6, 2012 in Moodle LMS

Login to Moodle Click on My Profile Setting. Click onEdit Profile. 4. Scroll down to the section called User Picture. 5. Click on Choose File. 6. Click on Upload a File 7.  Click on Browse. 8.  Navigate to where your file is located. 9.  Select the file.  Click on Open. 10.  Click  on Upload File. 11.

 

Accessing Diocesan Webmail

You can access Diocesan webmail (Citrix hbgdiocese.org email) from a web-based browser. The Diocesan IT Department has provided an instruction guide on how to do this.   Click here to download the instruction guide. Print this entry

 

Accessing the Diocesan eDigest

You need to log into the ITKB before viewing this article. You can do this by going to the ITKB home page, entering your SJY Network Account credentials on the right-hand side and then navigating back to this page.
 

Accessing Moodle Courses

Published on October 29, 2012 in Moodle LMS

Depending on your role determines the method in which you access a Parish Moodle course. Accessing Moodle as a Parish Employee, Student, or Volunteer with a Parish Network Account. If you were provided a Parish Network Account, you are able to log into Moodle via the MySJY Portal. Your user is capable of creating and/or enrolling in

 

Attach a File to an Email Message

Attachments are files or items that can be sent as part of an e-mail message. This article explains how to send attachments. Attaching Files in Outlook 2013 Begin creating a new message, reply to a message, or forward a message. On the Message tab, in the Include group, click Attach File. In the Insert File dialog box,

 

Downloading DE Videos

Login to DE with your username and password. Search for the video that you want to download. Click on the video that you want to download. Click on the Download button. Right Click on the orange circle with a white arrow inside. Click on Save Target As. Select or navigate to the folder where you want

 

Configuring your Course for Guest Access

Published on August 20, 2012 in Moodle LMS

This feature allows any authenticated user (logged in) to access the course, including those who have logged in “as guest”.   Teachers set up a password to the course. Access the particular course to which you wish to provide Guest Access. Under Settings on the left-hand side, click Users and then click Enrolment methods. In the center of

 

Adding a New Module to a Page

To add a new module such as an Events Calendar, Form, Banner, or Survey: Within the Administration Pane, choose Modules > Add New Module, which means you are creating an entirely new module with new information or function that is not on the current site. Choose the kind of module you wish to add. Click and

 

Adding Images to the HTML Module

Images included on the website need to be saved on the server in order to be inserted. These directions will include how to insert an image as well as uploading an image to the server to then be inserted. To insert an image: Edit the content of the HTML module. When the HTML editor appears,

 

Editing Text in an HTML Module

Editing a Default HTML Module By default, when using the page template (both Parish Template and SchoolTemplate) to create a new page, a HTML module is automatically added. This default HTML module is where the text of the page should go. To edit this default HTML module, you must first change the module title (from

 

Adding a New Page

To create a new web page in DNN, Click Add under the Page Functions on the upper-left of the administration pane. A page similar to the one on the right will appear. Under the Page Details tab, enter a Page Name, which will show up in the page URL as well as any navigation menu. Enter

 

Logging into DNN to edit the Parish Website

To log into DNN, Scroll down to the bottom of any page. Click Login. Enter your user credentials and click Login.   Print this entry

 

Parish Website editing tools, module, and containers

The Official Parish Website is built on a technology called DotNetNuke (DNN). It is a completely web-based platform that allows editing from practically any web browser. The article explains the layout of the editing tools available to web editors within DNN as well as the module layout with containers that provide the “look” of a

 

Embedding YouTube Videos in PowerPoint 2013

It is easy to include a link to a YouTube video to a PP slide, but a little more involved if you want to embed a video. The advantage of embedding is that it includes a video player on your slide instead of going directly to YouTube where students will see some of the suggested videos

 

Creating Hyperlinks in a HTML Module

Hyperlinks allow visitors to click on an object (text or image) and it will take them to another page, website, or download a file. To add a hyperlink: Edit the content of the HTML module. Click the pencil icon on the module’s title bar. Click Edit Content. When the HTML editor appears, highlight the text

 

Simultaneous editing and viewing

Published on April 3, 2012 in Google Docs

Documents If you and another collaborator are editing or commenting on the same document at the same time, a box with the name of the collaborator appears at the top of the screen. If other people are editing or commenting upon a document simultaneously with you, you’ll see their edits and comments in real time.

 

Viewing Standards by Gradebook

Published on March 2, 2012 in Classroll

Log in to Classroll. At the Teacher Main, click on the subject (Math, ILA, Science, etc.) Click on Reports in the column at the left hand side of the screen. A new window will open. Under the word Reports, there will be a drop down arrow. From the drop down menu, click on Standards by

 

View, Verify and Print a Grade Report as a Teacher

Published on March 2, 2012 in Classroll

In order to print a grade report, you must have the computer compile a PDF report of all grade reports. Then, you can print all or individual grade reports just like any other PDF document. Accessing the Grade Report PDF At Teacher Main, click on Homeroom. Under the Class Menu, scroll down to the last

 

Record that Accommodations Were Made in a Particular Class

Published on March 2, 2012 in Classroll

Log into Classroll. At Teacher Main, click on the link to the class you are planning to grade under the Class Menu. (ILA, Math, Science, Social Studies, Religion, Art, Tech, Music, Phys Ed, etc.) At the bottom-left-hand column of the screen, click on Grade Card Data InterWork. A new window will appear called Subject Data. In the Accommodations were

 

View a Student’s Attendance for the Marking Period or the Year

Published on March 2, 2012 in Classroll

On the Teacher Main window, click the name of the class. For example, click on the Tech B link for Tech B 6. The Class Menu window will open. Click on Class Main in the first column. The Class Main window will open. A roster will appear for the class. Every student name will be a

 

Set All Grades to P

Published on March 2, 2012 in Classroll

Log in to Classroll. Click on the Gradebook where the assignment is located. Click on the number of the assignment. (For example, 1, 2, 3, etc.) A new window will open. In the box under Grade, type a capital P. Click on the gray box Set All under the column under Assigned. Click on Apply changes.

 

Save and Rebuild Teacher Main

Published on March 2, 2012 in Classroll

At Teacher Main, click on Options. Click Save and Rebuild in the middle of the screen. Print this entry

 

Print a Blank Class List

Published on March 2, 2012 in Classroll

Log into Classroll. At Teacher Main, click on the class you wish to print a list. The Class Menu will appear. On the left-hand side of the screen under Class Menu, click on Blank PDF. Adobe Reader will open and display your blank class list. Print this entry

 

Moving Assignments from Last Year to the New School Year

Published on March 2, 2012 in Classroll

NOTE: Plan 1 is the folder that stores the assignments and/or lesson plans that are created throughout the current year. Plan 2 is a secondary lesson plan that is chosen to assign from. It could be from a previous year or another class. On the Teacher Main, there is a bar of drop down menus for

 

Move an Assignment between Trimesters

Published on March 2, 2012 in Classroll

Log in to Classroll. Click on Plan 1 under the column entitled, Instruction Plan. A new window will open. Look for the name of the assignment that you want to move to a new trimester. Then go to the last column entitled, Lesson, and click on Assign. A new window will open. Click the box

 

Make an N Grade Appear

Published on March 2, 2012 in Classroll

First Trimesters Create a new assignment in each CORE subject (Math, Science, ILA, Social Studies, and Religion). Place STANDARDS in the heading of the assignment. Give the assignment a point value of 1. Give the assignment a weight of 1. Give the assignment the category DTP. DO NOT ENTER ANY GRADES IN THIS ASSIGNMENT. Assign all

 

Logging into Classroll.com

Published on March 2, 2012 in Classroll

Accessing Classroll from the SJY Campus Access the MySJY portal. Click on the Classroll link at the top-right. Enter your username as your User ID. Enter your password as your Classroll password. Click on Submit. Accessing Classroll from home Go to Classroll.com and click on Login. Enter 60670 for our District ID. Make sure the

 

Instructional Analysis by Student

Published on March 2, 2012 in Classroll

Log in to Classroll. At the Teacher Main, click on the subject (Math, ILA, Science, etc.). Click on Instructional Analysis by Student in the left hand column. And once again, a new window will open that lists the standards and grades for each student in the class. You can print this screen. Print this entry

 

Grade Viewing Preferences

Published on March 2, 2012 in Classroll

Classroll gives teachers the option to view their entered grades as being scored, a percentage, a letter scored (A, B, C, D, F), or as inputted (you can input any of the other options and Classroll will calculate the grades according to what you entered). Log into Classroll. At Teacher Main, click on Options. Under

 

Grade Summary Report

Published on March 2, 2012 in Classroll

To see the final average for the year, Log into Classroll. At Teacher Main, click on Homeroom. Click on Grade Summary in the list on the left side of the screen. NOTE: It will take a moment, but a new window should open with all of the trimester grades and final average for every student

 

Forcing Grades

Published on March 2, 2012 in Classroll

Log on to classroll In the class menu click on HOMEROOM. From the menu on the right choose Force Grades. When you are in this window scroll to the bottom of the student list and make your screen look like the one below (click to enlarge). Click Submit when you are finished. Close the window

 

End of Marking Period Letter Grades

Published on March 2, 2012 in Classroll

Kindergarten Grade Report Record Work Habits, Check Sheet, and Teacher Comments Grades Log into Classroll. At Teacher Main, click on the link to the HOMEROOM class under the Class Menu. At the bottom-left-hand column of the screen, click on Grade Card Data Kind HR. A new window will appear called Subject Data. Complete the form. Fill in

 

Customize the Order of Students in Gradebook

Published on March 2, 2012 in Classroll

Log into Classroll. Go to your Gradebook for the class. Click Define Order at the top. Use the drop-down menus to set up your order of your students. Click Apply Changes at the bottom of the screen. Go back to Teacher Main and click on Options. Under Student Order, choose Teacher Defined. Click Save and

 

Attendance

Published on March 2, 2012 in Classroll

Editing Attendance for the Current Day Log into Classroll.com. At Teacher Main, look under the Attendance section. Click the Class for the Homeroom class. Adjust the attendance accordingly. If all students are present, you simply click All Present / Accounted For. Then click Apply Changes. If there are students absent, under the Code section, click

 

Assigning Standards to your Gradebook for the First Time

Published on March 2, 2012 in Classroll

Create an assignment by clicking on New under Lesson Plan / Assignment In the Add Assignment window, click on Select Standards. In the new window, click Add Standards. In the new window, click Assign from Another Source. Click View Grade Level for the Catholic School Standards. Choose which grade level this coincides with and click Objective. Choose your objective by clicking Standards next to the

 

Configure Sound for VoiceThread

Published on February 27, 2012 in VoiceThread

Go to Control Panel Choose Sound and Audio Control Sound and audio. For recording, the microphone needs to be in the PINK jack of the CPU. Print this entry

 

Adding Pictures, Videos, Music, and More to the Media Library

Log in to your WordPress Blog. Click on Media > Add New > Select Files. Browse to the location where you have the media saved. Click on the file and Open. NOTE: For YouTube and other videos, you can copy the web address for the video and paste it in to your post. HOWEVER, you

 

Moderating Blog Comments

Log in to your WordPress Blog. Click on Comments. In this window, you can choose to see All, Pending, Approved, Spam, or comments sent to Trash. You can also search the comments. Check the box(es) next to the comments you wish to modify. Choose from the following available actions: Approve/Unapprove Reply Edit Quick Edit Spam Trash

 

Writing a Post

Log in to your WordPress Blog. Click on Posts > Add New. Click on the Enter Title Here textbox and type the title of your post. Click in the word processing window and type your post. You can also copy and paste from Word, PowerPoint, etc. Click Publish. Print this entry

 

Select a Theme for your Blog

Log in to your WordPress Blog. Click the Appearance panel, then click Themes. From the Available Themes section, click on the Theme title (or Theme screenshot) for the Theme you wish to activate. A preview of the Theme will be shown. To activate the Theme, click the Activate [Theme Name] link in the top right. Your

 

Log into WordPress

From the MySJY Portal Click on the WordPress Blogs icon at the top-right corner of the screen. Enter your username and password. Click Log In. From the World Wide Web After you open the internet, go to http://blog.sjy.org. Scroll down and click on Log in (on the bottom right hand side) Enter your username and password.

 

YouTube video screens go black when choosing the FULL SCREEN setting

Published on February 27, 2012 in Youtube

Symptom When viewing a YouTube video, the Full Screeen view is selected, the video turns black and does not play. The movie’s audio continues to work. Workaround Right-click on the video and choose Settings. A small window will appear titled Adobe Flash Player Settings. On the Display tab (first tab), uncheck the box that says

 

Making a Blabber

Published on February 27, 2012 in Blabberize

Click Make (located in the tool bar at the very top of the window). Click Browse and find your picture. Crop the picture using the pink dots. Only the picture that is showing inside of the highlighted area will be used in the picture. Click the blue arrow once you have finished cropping the picture.

 

Creating a Blabberize Account

Published on February 27, 2012 in Blabberize

Blabberize is a web based tool that allows you to bring voice to an image. You upload your own images or download an online (giving credit wen needed) then simply record your voice or upload certaina types of audio files that you would like the picture to say, It is fun and will bring life

 

Embedding Mixbooks

At Mixbook.com Log in to Mixbook.com and Publish your book. When your Mixbook is finished being published, scroll down the screen to find the embed code. It should be on the right hand side. Copy the embed code. At Your Web Site Open your web site in SharePoint Designer. Navigate to the page where you

 

Working with the Links Libraries

On the MySJY Portal, you can add links you’d like other users (employees, students, and volunteers with access to MySJY) simply by adding them to the Links Library. There are three kinds of libraries for links: Academic, Faith, and Productivity. Within each of those libraries, you can create folders, add links (with a title and

 

Logging into the MySJY Portal

Logging into the MySJY portal takes two forms. Logging in via the Gateway When you are not using a parish computer, you can access MySJY simply by going to http://my.sjy.org. This will bring you to the gateway. Click on the link to enter the Sharepoint Portal (Click here to enter the SharePoint Portal). You will be asked for

 

Completing a Lunch Order in the MySJY Portal

You can order a lunch from the School Cafeteria via the MySJY Portal. To do this: Open the MySJY Parish Communication Portal. On the Quick Launch (lefthand side menu) under School, click Lunch Counts. Complete your order: If you are a homeroom teacher, check the box in the column next to your name for the

 

Changing Title of a Web Part

Open the MYSJY Parish Communication Portal. Click the down arrow next to Welcome [your name]. Click on Personalize this page. Click the down arrow next to edit on the Content Editor Web Part (or similar) that you want to change. Click on Modify My Web Part. (An orange dotted line should appear around the box.) Look

 

Adding to Faith and Academic Links

Open the MySJY Portal. Click on Faith or Academic in the Links section. Go to New. Enter the URL for the web site. Type the description and any desired notes. Remember: The description becomes the hyperlink to the web address. Click OK. Print this entry

 

Adding Rich Text to the front of the MySJY Portal

You can add Rich Text to the front of your MySJY Portal as well as tables, images, hyperlinks, and more. Go to the top-right corner of the MySJY page. Click on your name. Choose Personalize this Page. The web parts within the page will become outlined and visible for you. Click on the yellow box in

 

Add an Image to the front of the MySJY Portal

You can add images stored on the World Wide Web to the front of your MySJY Portal. Go to the top-right corner of the MySJY page. Click on your name. Choose Personalize this Page. The web parts within the page will become outlined and visible for you. Click on the yellow box in either the left

 

Add a Portal Component

Portal components are pre-made gadgets for your portal such as AccuWeather, Google Search Bar, etc. Go to the top-right corner of the MySJY page. Click on your name. Choose Personalize this Page. The web parts within the page will become outlined and visible for you. Go to the Portal Component you wish to insert. On

 

Send the bulletin to Diocesan Publications and Trinity Publications

Go to http://www.diocesan.com/pennsylvania/. Log into the website under Church Login. Click the Browse button. A dialog box will appear. Navigate your way to find your bulletin. When you find it, select it and click Open. Choose the Harrisburg, PA location. Click Upload The Bulletin. Print this entry

 

Allowing Students to Edit Glossaries

Published on February 24, 2012 in Moodle LMS

Log in to your Moodle course and be sure to have the role of a Teacher. Click the button at the top-right of the window that says Turn editing on in order to edit the course. Go to the glossary that students will be allowed to edit. Click the button at the top-right of the window

 

Connecting to AnyMeeting

Published on February 23, 2012 in AnyMeeting

AnyMeeting is the replacement for Blackboard Collaborate (Elluminate Live!)   NOTE: View the system requirements for AnyMeeting here. Parish computers have Adobe Flash installed. AnyMeeting should work without installing any additional software.   Accessing the AnyMeeting Application To start an AnyMeeting session, click the link for the link for the meeting that is provided by

 

Sharing your Outlook Calendar

What is calendar sharing? When you use Outlook with an Exchange account, calendars can be shared between people. Calendar sharing is not limited to the default Calendar folder that is created in all Outlook profiles. You can create additional calendar folders and choose which of those folders to share. For example, you can create a

 

Creating a Mailbox Rule for Out-of-Office Notifications

You can set up a mailbox rule in which, when a sender sends you an email, the sender will receive an automatic reply with a customized message.   Outlook 2013 Click on the File tab. Under Info, click Automatic Replies. If you want, select the Only send during this time range check box to schedule

 

Creating an Email Composition Signature

Creating a Signature in Outlook 2013 Go to the File tab and click on Options. Go to the Mail category and click the Signatures button. When the Signatures and Stationary window opens, click New. Enter a name for your signature and click OK. Type your signature in the text box and click OK. Click OK

 

Create a New Distribution List (Group)

A distribution list allows you to send mail to multiple contacts by selecting only one recipient. There are different ways to create a list depending on whether you are using Outlook 2013 or the Outlook Web App to create the list. Creating a Distribution List in Outlook 2013 Enter the People section of Outlook. Click New

 

Create and Manage Folders in Outlook 2013 and Outlook Web App

Creating a new folder In Outlook Web App Click Inbox. Click the plus sign next to the Folders header (you will need to move your mouse cursor over this header for the plus sign to appear). Type the folder name in the text box that appears and press ENTER. In Outlook 2013 Click the Folder tab

 

Scheduling a Computer Lab for Ministerial or Instructional Use

Log into the MySJY Portal. Click on IT Links and Resources. Click on the lab you wish to utilize. Enter your SJY username and password. Find an appointment that says OPEN LAB that suits your day and time. Click on that appointment. Details for the event will appear. Click Edit Item. Remove the part that

 

Reserving a Computer On Wheels (COW)

To reserve the use of a Computer On Wheels (COW), you simply need to create an appointment in the MySJY portal. To do this: Log into the MySJY portal. Click on IT Links and Resources. Click on the COW you wish to reserve. Elijah is the Church COW. Malaki is the School COW. Enter your

 

Logging into Discovery Education

To access Discovery Education, open the MySJY Portal. Scroll down under Online Tools and click Discovery Education. At the login screen, enter your SJY username and password. Click Login.   NOTE: You can logon ONLY by accessing Discovery Education via the MySJY Portal. Print this entry

 

Printing from Citrix

Published on February 22, 2012 in Citrix, Printers

Citrix Printing – More Functions Because Citrix is a terminal service in which you are accessing a Diocesan computer, there are special steps you must perform in order to print to your local printer. Open your file as normal. Click on File > Print. The next screen is the print preview. Each time you print,

 

Change Password within Citrix

Published on February 22, 2012 in Citrix

Log in to Citrix. Click the Settings link at the top-right corner of the screen. Click Change Password. Enter your Old password (the password you are currently using). Enter your New password (the password to which you wish to change) and then enter it again in the Confirm password field. Click OK. Click Save. Log

 

Citrix Password Policy

Introduction The Diocesan IT Department has implemented the requirement for you to choose strong passwords which meet specific complexity requirements, choose a password that does not match your previous passwords, and change your password periodically. Password Requirements Any time you change your password you will need to create a strong password. Your new password must meet the following

 

Creating a PDF within Citrix

Published on February 22, 2012 in Citrix, PDF

Open your original document and select Print command in File menu of your application to bring up Print dialog box. Select CutePDF Writer as the printer to print (DO NOT select Print to file option). Click OK. You will get a Save As dialog box prompted for saving created PDF file. Select a folder to Save in