Home Software Microsoft Office Archive for category "Microsoft Outlook"

Printing Sharepoint Calendars

In order to print a calendar from Sharepoint, you must first make sure that the calendar is connected to your Outlook account. If it is not already connected, you can follow these steps to connect the calendar to your Outlook account. In the O:\Program Shortcuts folder, scroll down until you find Print Sharepoint Calendar. Double-click that link.


Connecting a Sharepoint Calendar to Outlook

Some of the SJY calendars such as the Faculty Calendar and the Presider Schedule are able to be connected to a user’s personal Outlook account. This allows users to view the calendar from the Outlook program on their computers instead of signing in to the Office 365 Portal. On the SJY Portal Page, click the


Configuring Outlook 2013 to Office 365

When you open Microsoft Outlook 2013 for the first time, Outlook needs to create your profile and connect to Microsoft Office 365. Below are the steps needed to properly configure your Outlook profile. Open Microsoft Outlook 2013. The Welcome to Microsoft Outlook wizard will appear. Click Next at the wizard. Click Yes to let Outlook connect to an


Configure a personal device to access Parish Email

This content is protected due to its sensitive nature.

However, if you are an employee or a volunteer with a St. Joseph Parish
network account, you can probably access the information. First, you need to
sign in. Look on the bottom-right corner of this screen. You'll see a Login
window requesting a username and password. Please enter your St. Joseph Parish
network account username and password and click Login. Then
navigate back to this article.


Copying and Restoring Outlook Items to a Windows Folder

Published on May 2, 2013 in Microsoft Outlook

Due to mailbox quotas, it may become necessary to archive Outlook items (such as messages, tasks, and appointments) to a location other than your Exchange mailbox.   Copying the Items to a New Location To do this, left-click and hold a message(s) you want to archive. While holding the left-mouse button, drag the message(s) to


Setting Your Calendar Work Week

Setting your official working hours and days assists Outlook/Outlook Web App to easily schedule appointments that fit everyone’s schedules.   Outlook 2013 To set your work week in Outlook 2013, Go to the File tab and click Options. Click Calendar. Check your typical “work hours”. Check what days are your “work days”. Set your preferred first day of the


Inviting Attendees to a Meeting

You can organize meetings by using the Exchange Calendar and inviting attendees.   As the Sender Outlook 2013 To invite attendees to a meeting, Click the New Meeting button. Add your attendees. You can type the email addresses of the attendees in the To field. You can click To, double-click the attendees, and click OK. Add information about your


Creating a Recurring Appointment

You can create recurring Calendar appointments, meetings, and events on a given frequency so that you do not have to constantly create the same appointment over and over again.   Outlook 2013 To create a recurring appointment, Go to the Calendar section of Outlook and click New Appointment. Enter the appointment information. In the Options pane, click Recurrence. On


Turn off Desktop Notification of New Email

By default, when you receive a new email message when Outlook is open, a Desktop notification will appear in the top-right corner of the screen. You can turn off this feature. To turn off the Desktop notification, Go to the File tab and click on Options. In the Mail category, go down to Message arrival.


Request a Receipt

Outlook 2013 To request a receipt from the recipient, While composing a message, click the Options tab. Check the box(es) for the kind of receipt you would like. Compose email as usual. Send email.   Outlook Web App To request a receipt from the recipient, While composing a message, click the Options button (three horizontal dots) and select


Setting up Voting Buttons

It is easy to create a poll in Microsoft Outlook by including voting buttons in an e-mail message. When recipients respond to the poll, you can automatically tabulate the results of the vote in Outlook.   As the Sender While composing a new message, click Options tab. Click Use Voting Buttons and choose the default


Set up Email Delivery Delay & Expiration

Delay Delivery To delay the delivery of an email, click Options tab while composing a message. Click Delay Delivery. check Do not deliver before: and complete info. Click OK. NOTE: Outlook must be open to send the message.   Set Message Expiration To set the email to expire after a given date, click Options tab while composing a message.


Enabling Bcc (Blind Carbon Copy)

In Outlook 2013 While composing a message, Click the Options tab. Click the Bcc button. In Outlook Web App While composing a message, Click the Bcc button on the far side of the To field. Print this entry


Attach an Item to an Email Message

You can attach items such as contacts, appointments, calendars, tasks, and even other emails to Messages.   At the Message Composition, click the Attach Item icon. Choose from Business Cards, Calendar, or Outlook Item. Choose the item you wish to attach. Click  OK. Item will appear in window. Print this entry


Reading Pane (Turn On/Off; Change Location)

Go to the View menu. Hover over the Reading Pane menu. Choose whether to move the Reading Pane to the bottom or right or turn it off completely. Print this entry


Delete Multiple Items within a Folder

While you can empty your Deleted Items with one command, deleting files in other folders requires more manual work. You need to select the items to delete them. You can select a group of consecutive items or items sporadically throughout the folder.   Delete a Group of Consecutive Items To delete a group of consecutive items within one folder,


Empty Deleted Items Folder

When you delete an item, it is automatically placed in the Deleted Items folder so that, if you deleted that file by mistake, you can retrieve it again. Typically, the items remain in the Deleted Items folder until you permanently delete the items or empty the Deleted Items folder. Microsoft Outlook 2013 Client To empty the Deleted Items folder,


Checking Your Mailbox Size

Checking your Exchange mailbox size can assist you in remaining within your space quota.   Using Microsoft Outlook 2013 client Right-click on your mailbox. This is at the very top of the folder tree on the left. For example, John Smith’s mailbox would say, Mailbox – Smith, John. Choose Data File Properties. The Outlook Today


Attach a File to an Email Message

Attachments are files or items that can be sent as part of an e-mail message. This article explains how to send attachments. Attaching Files in Outlook 2013 Begin creating a new message, reply to a message, or forward a message. On the Message tab, in the Include group, click Attach File. In the Insert File dialog box,


Set Outlook Calendar Appointment to Private

While sharing your calendar with coworkers, you can set certain appointments to “private” so that coworkers view your appointment only as Private Appointment as opposed to the subject and/or notes you specifiy.   To set an appointment to private, Create or open the appointment or meeting that you want to make private. In the Tags pane


Sharing your Outlook Calendar

What is calendar sharing? When you use Outlook with an Exchange account, calendars can be shared between people. Calendar sharing is not limited to the default Calendar folder that is created in all Outlook profiles. You can create additional calendar folders and choose which of those folders to share. For example, you can create a


Creating a Mailbox Rule for Out-of-Office Notifications

You can set up a mailbox rule in which, when a sender sends you an email, the sender will receive an automatic reply with a customized message.   Outlook 2013 Click on the File tab. Under Info, click Automatic Replies. If you want, select the Only send during this time range check box to schedule


Direct Email Replies to Another Email Address

In the Outlook client, senders can direct replies to another email address. For example, if a sender writes an email and wishes anyone who clicks Reply to have their email sent to another email address, he or she can use the following steps to have this occur. To direct replies to another email address, Compose


Creating an Email Composition Signature

Creating a Signature in Outlook 2013 Go to the File tab and click on Options. Go to the Mail category and click the Signatures button. When the Signatures and Stationary window opens, click New. Enter a name for your signature and click OK. Type your signature in the text box and click OK. Click OK


Create a New Distribution List (Group)

A distribution list allows you to send mail to multiple contacts by selecting only one recipient. There are different ways to create a list depending on whether you are using Outlook 2013 or the Outlook Web App to create the list. Creating a Distribution List in Outlook 2013 Enter the People section of Outlook. Click New


Create and Manage Folders in Outlook 2013 and Outlook Web App

Creating a new folder In Outlook Web App Click Inbox. Click the plus sign next to the Folders header (you will need to move your mouse cursor over this header for the plus sign to appear). Type the folder name in the text box that appears and press ENTER. In Outlook 2013 Click the Folder tab


Choose an Outlook Stationary for Composing Messages

If Microsoft Word is your e-mail editor, you can’t change the look of stationery from Word; however, changes you make to a stationery pattern in Microsoft Outlook will apply to the equivalent stationery in Word. Click on the File tab and select Options. In the Outlook Options window, select Mail. Click Stationary and Fonts. Use


Change the Default Contact List when Checking Contact Names

You can change the default list in which the Outlook client references contact names. For example, if there is a John Smith in the Global Address List (on the server) and a Carrie Smith in your Contacts, by default, if you enter Smith in the To: field of an email message, Outlook will automatically add


Creating Rules to Manage/Organize Incoming Email

You may find that your Exchange inbox has become extremely unruly, especially if you are subscribed to many distribution lists. Microsoft Outlook 2013 provides a feature called Rules that organize your messages into various folders within your mailbox. You can learn how to do this by watching this video: Creating a Rule from Scratch Click the