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Opening Grades After The Trimester Ends

Published on November 23, 2015 in MMS

To open the grades after the Trimester Ends, the dates need to be changed on the Marking Period Calendars under Gradebook and in the Skills Grade Configuration under Skills Grades. To change the Gradebook Marking Period Calendar dates: Login to the Admin Portal. Click on Gradebook > Set Marking Period Dates. Click on Edit for the Marking

 

Recalculating and Locking Grades

Login to the MMS Teacher Portal. Choose the class from the drop down menu. Click on the Gradebook > Assign Grades > Final Grade Entry or Standards Final Grade Entry. Choose the Marking Period from the drop down menu. Click Unlock All & Recalculate. Change the needed grades. When finished, click Lock All Grades. Print

 

Showing Percentages

Login to the MMS Teacher Portal. Choose the class from the drop down menu. Click on the Gradebook > Summary Grid. To see the percentage for individual assignments, click on the Show Percentages Print this entry

 

Setting the Active Grade Plans for Each Trimester

An Active Grade Plan needs to be assigned to each trimester in the MMS Admin Portal. Click on Skills Grades >Set Active Subject Grade Marking Periods Follow the screenshot below for the correct boxes to check: Print this entry

 

Setting Marking Period Dates

The dates for each marking period needs to be set in the MMS Admin Portal at the beginning of the year. Login to the Admin Portal for MMS. Click on Gradebook > Set Marking Period Dates. Click on the drop down for Select a Grade Plan and choose Year – Tri Mt FEX FAV Select a Marking

 

Assigning Courses to Students

In order for students to appear in the correct Teacher’s Portal, the courses need to be assigned to the students. To assign a course in MMS Generations: Click Schedules > Operations > Mass Edit Student Course Records. Under Course/Section assign the course per the following report cards: Kindergarten: Christian Values, ILA, Math, Notes, Phys. Ed,

 

Generate a Student Attendance Listing

In MMS Generations, you can print attendance listings for each student. To do this, log into MMS Generations. Under Attendance, click Print Attendance Student Record Listing. Select the range for which you want attendance. For the entire school year, set the Starting date as the first day of school and the Ending date as the last day of school.

 

Computing Term & Semester Averages

In order for the Final Grade to appear on the Grade Report, the School Office must use MMS Generations to compute term and semester averages. To do this, log into MMS Generations. Go to Grades > Operations > Compute Term & Semester Averages. On the right-hand side, click Recall Settings. A message should notify you that the SJY Save Settings

 

Modifying Final Grades on the Grade Report

Published on June 5, 2015 in MMS Gradebook

In order for the Final Grade on the Grade Report to appear, the School Office must compute the term & semester averages in MMS Generations. Once that task is complete, core subject teachers should review their final grades in the Grade Report, specifically looking for final grades with asterisks following them when there should not be. To modify

 

View a Report of Student Standard Grades

Published on April 24, 2015 in MMS Gradebook

Teachers can run a report to display students standard grades. To view this report, select the desired grade. select Grade Book > Grade Book Reports > Student Progress Report with Standards. Choose the desired Marking Period. Ensure that Standards marking period average and Standards assignment scores are checked. (All other items can be unchecked to make the report easier to

 

Recalculating Grades in Teacher Portal

Published on April 24, 2015 in MMS Gradebook

If grades are not appearing in a report or are appearing incorrectly, teachers can recalculate their grades in an attempt to rectify the problem. To do this, select the class in which recalculating is desired. Click Gradebook > Assign Grades > Standards Final Grade Entry. Select the Marking Period in which recalculating is desired. Choose the standard in which recalculating is

 

Assigning Grade Cards

In order to print Diocesan grade reports or St. Joseph School custom progress reports, the desired report (“Report Card”) must be assigned to each student. To assign a Report Card in MMS Generations, click Skills-Based Grade Reporting Jobs > Operations > Assign Report Card Name. Select the Report Card to assign. Then click Student Range. Select all

 

Grades do not appear or are inaccurate on Grade or Progress Reports

When printing Grade or Progress Reports, standards grades or overall grades may not appear accurately or appear at all. Should this occur, it may be necessary to do a Data Integrity check.   Perform a Data Integrity check in MMS Generations To perform a Data Integrity check in MMS Generations, go to Admin > Data

 

Transfer Attendance Summary Totals

After the close of the trimester, it is necessary to “finalize” the attendance totals for the year and the trimester. This only needs to be done once after the trimester closes since all attendance records/entries would already be entered.   Transfer Attendance Summary Totals for the Year In the Staff Portal, go to Attendance > Transfer

 

Entering the Conference Date

The Conference Date is entered by the Homeroom Teacher AFTER the conference has taken place under the Notes grade. This is done by Kindergarten, Primary, and Intermediate grades. To enter a Conference Date, select the Notes class. Click Skills Grades > View/Enter Skills Grades > by Skill – Grid. (You can choose one of the

 

Completing Grade Reports

This article explains the process of entering marks and printing Grade Reports for trimester evaluation. It is divided into Kindergarten, Primary Grades (grades 1, 2, and 3) and Intermediate Grades (grades 4, 5, and 6). You should follow the steps for your particular grade. Specials grades appear on Intermediate Grade Reports. Pre-School DOES NOT have to complete a Grade Report. If

 

Run a Ready-Made Report in MMS Generations

You can run an already-made report in MMS. In MMS Generations, click School > School Management Reports > Precision Report Writer (Design Mode). Click OK to the MMS Previous Report Writer splash screen. Choose the school year(s) from which the data will be filtered. Typically, this is the current school year. Click OK. Click the St. Joseph, York

 

Exporting Data from MMS Generations

You can export data from MMS into an Excel spreadsheet for further manipulation or used in a mail merge. In MMS Generations, click School > School Management Reports > Precision Report Writer (Design Mode). Click OK to the MMS Previous Report Writer splash screen. Choose the school year(s) from which the data will be filtered. Typically, this is

 

Printing Progress Reports and Grade Reports

Any teacher that enters grades for a particular class can print a Progress Report or Grade Report. In addition, teachers can print an entire class’s Progress Reports or Grade Reports. All of the Progress Reports and Grade Reports are first saved as PDF documents; allowing teachers to view the final Progress Report or Grade Report.

 

Entering Homeroom Teacher Comments

These Homeroom Teacher comments are written by the Homeroom Teacher under the Notes grade. This is done by Kindergarten, Primary, and Intermediate grades. There is no limit to how long comments can be. To enter comments, select the Notes class. Click Skills Grades > View/Enter Skills Grades > by Skill – Grid. (You can choose one

 

Entering Skills Grades

Skills grades are grades that are not calculated. Teachers manually enter marks for these subjects based on summative assessments by entering skills grades. Skills grades use E, P, I, or N marks.   When are Skills Grades used? For grades K, 1, 2, and 3, Skills Grades are used for both Progress Reports (mid-term) and

 

Completing Progress Reports

This article explains the process of entering marks and printing Progress Reports for mid-term evaluation. It is divided into Primary Grades (grades K, 1, 2, and 3) and Intermediate Grades (grades 4, 5, and 6). You should follow the steps for your particular grade. Specials and Pre-School DO NOT have to complete Progress Reports. If

 

Assigning Attendance Entry/Withdraw Dates

Published on August 13, 2014 in MMS

When a student is added to enrollment or leaves the school, it is important to update the Attendance Entry/Reentry/Withdraw status. Adding an Entry/Reentry date and code enrolls the student in the school on that date. Adding a Withdraw date and code will remove the student from the school’s classes.   Adding an Entry or Reentry

 

Activate or Inactivate Students

Published on August 4, 2014 in MMS

Students are considered Active and available for inclusion in MMS reports and operations by default. Inactivating a student will remove him or her from the reports and operations of MMS. In order to set the status of a student from active to inactive or inactive to active, you must log into MMS Generations. Once logged

 

Deleting Assignments

Published on August 2, 2014 in MMS Gradebook

Click on Gradebook > Assignment Click the Delete Button next to the desired assignment. Click Delete Assignment A message will appear.  Click OK Print this entry

 

Grading Assignments

Published on August 2, 2014 in MMS Gradebook

Click on Gradebook > Assignment Click the Grade button in the grid that corresponds with the desired assignment. A new window will open. In the Points Scored column, click on the box for the desired student and enter their grade. You can also right click in the same box and a pop up menu will

 

Add An Assignment

Published on August 2, 2014 in MMS Gradebook

Click on Gradebook > Assignment Click on Add Assignment A new window will open.  At the top ofhte window you can check if the assignment is Required (RE) or Extra Credit (EC) and whether it is a Summative or Formative assignment.   In the same window, type in the name, description, date assigned, date due and

 

Setting Up Categories

Published on August 2, 2014 in MMS Gradebook

Click on Gradebook > Gradebook Setup > Set Up Categories (this course only) OR Set Up Categories (multiple courses) Type TP in Category Code. Type Total Points in Category Name. Click on the checkboxes for all of the marking periods and the courses. Click Add Category and a message stating that the category was successfully added will appear.

 

Set Averaging Method

Published on July 28, 2014 in MMS Gradebook

Click on Gradebook > Gradebook Setup > Set Averaging Method Click on the drop down next to “Select Marking Period Average Method” Chose either: By total points (non weighted)OR By average of weighted category averages (weighted)   Print this entry

 

Viewing Attendance Codes, Descriptions and Notes

Published on July 24, 2014 in MMS Attendance

Teachers can view more detailed attendance information about each student by accessing the Daily Attendance Bulletin. To do this, choose Homeroom from the drop down list next to Class. Click on Attendance > View > Daily Attendance Bulletin. Make sure that the date is set correctly and then click on Print.   Sample Daily Attendance

 

Viewing Student Biographical Profile

Published on July 24, 2014 in MMS Attendance

Teachers can view biographical and contact information. To do this, choose Homeroom from the drop down list next to Class . Click on Attendance > View > Student Biographical Profile. Click on View next to the student whose information you want to see.   Sample Biographical Student Profile Print this entry

 

Remove an Absent Mark from a Student

Published on July 24, 2014 in MMS Attendance

To amend an attendance mark from a student, choose Homeroom from the drop down list next to Class Click on Attendance > Enter Attendance by List Click the Plus sign before the student’s name to take the Absent code off. (The Plus sign is like an on/off switch.)   Print this entry

 

Mark a Whole Class as Present

Published on July 24, 2014 in MMS Attendance

If all students are present in a particular homeroom, a teacher can mark a whole class as present. Choose Homeroom from the drop down list next to Class Click on Attendance > Enter Attendance by List Click on the All Present button to the right.   Print this entry

 

Marking a Student Absent

Published on July 24, 2014 in MMS Attendance

To enter attendance for a homeroom, choose Homeroom from the drop down list next to Class. Click Attendance > Enter Attendance by List. A list of students in your Homeroom should appear.  The information is organized by: Code, Name, ID #, YOG (Year of Graduation) and HR. Take attendance. To mark a student absent, click the Assign

 

Mass-Assigning Attendance

Published on July 9, 2014 in MMS

You can perform a process that sets the same attendance code for a large group of students.   In the Staff Portal To mass-assign an attendance code for a large group of students, click Attendance and click Mass-Assign Attendance. Set parameters for the first step, Set Up Daily Attendance. Select the starting/ending date range to which the attendance will be applied.

 

Saving and Opening Saved Settings\Reports

Published on July 9, 2014 in MMS

In some sections of MMS, you can set up parameters, ranges, and other settings and save them for future use.   In the Staff Portal To save settings, set your desired parameters, ranges, and settings. Click Save Settings. Click Add Item. Provide a Name for the report. Click Save. Click Save Settings. Click Close. To recall previously saved settings, click Recall Settings. Select

 

Creating Student Reports

Published on July 9, 2014 in MMS

You can create student reports of biographical information that can be printed or exported for other uses.   In the Staff Portal Creating Student Biographical Information Reports Click Students and click List by Field Report. Set the desired parameters. Use the Limit by biographical field values (optional) to limit the number of students in the report to a certain

 

Viewing Student Biographical Information

Published on July 9, 2014 in MMS

You can view student biographical information as read-only through the Parent Portal. View that article here. Print this entry

 

Viewing the Parent Portal as Office Staff

Published on July 9, 2014 in MMS

In the Staff Portal, you can view read-only biographical information for each student by using the Parent View. To view student biographical information, click Parent View and click Student Search. Enter the last name of the desired student and click Search by Last Name. Click view Contacts next to the desired student. The Student Profile will appear. Print this entry

 

Running Attendance Reports

Published on July 9, 2014 in MMS

From the Staff Portal View all Attendance Marks To view all attendance marks for a particular day, click Attendance and click Daily Attendance Entry. Click Print Bulletin. View Teacher Attendance Taken To view which teachers have and/or have not taken attendance, click Attendance and click Teacher’s Online Status Report. Set the desired parameters. Click Print. Print this entry

 

Taking Daily Attendance for Office Staff

Published on July 9, 2014 in MMS

In the Staff Portal Individual Code Marking To mark an individual student’s attendance, click Attendance and Daily Attendance Entry. Under Code #1, choose the correct attendance code. Mass Attendance with Same Code To mark students’ attendance with the same code, click Attendance and Daily Attendance Entry. Choose the attendance code from the drop-down. Click the Add button () next to the desired students.  

 

Editing the School Calendar

Published on July 9, 2014 in MMS

Staff Portal To add, remove, or modify a student school day, Click Attendance and click Edit Calendars. Click the Edit button () to edit the calendar you with to modify. Click the Edit Calendar Day button () on the particular calendar day you with to add, modify, or delete. Adjust the following: # of units – how many school days this day counts